Protecting Your Workstation From Prying Eyes

If you work in a management role or you have access to confidential information, this tip is for you.

There’s a good chance that your network account (for instance, the first-initial-last-name and password that you sign in with in the morning) is likely more powerful than you realize. It has access to confidential documents and information that, if seen by the wrong person, could cause damage. So how to you ensure that when you get up and go to lunch or get up to go to a meeting, that information is secure?

That brings us to today’s tip: Locking Your Workstation. You can do this a number of ways. We’re covering just a few.

Hint: Before you try this trick, you might want to read through the whole article to avoid some panic. 😉

Locking your workstation locks the screen of your computer, leaving the programs running underneath. So Word and Outlook and Chrome and all the other applications you’re using still continue to run. There’s no need to close or log out of them.

Before we try this trick, here’s how you unlock your workstation… To unlock after the computer is locked, you hold down Ctrl and Alt and tap the Delete key. Then type in the password that you use on your computer to log in in the morning. If you don’t type in a password in the morning or your don’t know this password, STOP and don’t try this yet. Call us and we’ll help you set a password or reset the existing password!

Still with us? Good. Here’s how you Lock the Workstation. Remember, to Unlock the Workstation, you hold down Ctrl and Alt and tap the Delete key.

The easiest is by using the Windows-L combination. If you recall the Windows key is between the Ctrl and Alt keys on your keyboard. We first learned about the Windows key yesterday in our article on Switching Between Programs.

Don’t have a Windows key? You can also do this using the Ctrl-Alt-Delete combination we detailed above, and then select Lock or Lock Workstation.

Try it! Once you know this trick, get into the habit of using it. Personally, I press it every time I push away from my desk. Pressing Windows-L is really easy habit to learn, and you never know when or how often it protects your confidential data. Oh, and while you’re learning new habits, save your documents that you’re drafting before pressing Windows-L. There’s a shortcut key for that too that we’ll detail Monday. 🙂

Happy Friday!

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